Apr 16, 2024  
Reynolds Community College Catalog 2022-2023 
Reynolds Community College Catalog 2022-2023 [ARCHIVED CATALOG]

Enrollment Policies & Procedures

Classification of Students


Curricular students are students who have satisfied general college curricular and any additional program admission requirements and are enrolled in credit or developmental courses for the purpose of earning a degree, certificate, or career studies certificate.


Non-curricular students are students who are enrolled in credit and/or developmental courses without curricular admission and who do not currently intend to earn a degree, certificate, or career studies certificate at Reynolds. The Virginia Community College System recognizes the following types of non-curricular enrollments:
High School Student
(Dual/Concurrent enrollment/Home School enrollment)
Non-Curricular General Knowledge


Students registered for 12 or more credit hours.


Students registered for 11 or fewer credit hours.


Students who have earned fewer than 30 credits.


Students who have earned 30 or more credits.

Registration Periods

Open registration periods are available to students to register in person or online. Students that have academic or financial holds must come to campus for registration.

Schedule adjustment periods are available each semester or term to permit adjustment of class schedules.


Students who are in good academic standing (2.0 GPA or higher) and who are either non-curricular or curricular may generally register (without approval) online. All other students are required to meet with their advisors before registering in person.

Academic Course Load

A full-time course load is 12 or more credit hours. Any student wishing to carry an academic load of more than 18 credits should have a 3.0 GPA or higher and should have the recommendation of a faculty advisor prior to seeking the approval of the school dean. A student who has received academic warning or academic probation may be required to take less than the normal load for the next semester.

Prerequisites and Course Sequencing

If any prerequisites are required before enrolling in a course, they will be identified in the course description or by an indication of course sequence (please refer to the Course Information section of this catalog). Courses listed ACC 211 -ACC 212  and ENG 111 -ENG 112 , for example, must be taken in sequence unless otherwise noted in the course description. Courses in special sequences (usually identified by the numerals I-II) must also be taken in sequence, unless otherwise noted in the course description. Prerequisites must be satisfactorily completed before enrolling in a course unless special permission is obtained from the school dean, or designee. Co-requisite courses are to be taken simultaneously.

Repeating a Course

Students are normally limited to two (2) enrollments in the same course. Prior to registering to take a course for a third time, students must submit a completed Request to Repeat Course Form with all required approvals, and documentation of extenuating circumstances to a campus Enrollment Services. Repeat approval is not required for certain exempted courses, and all attempted hours and grade points for these courses will be calculated in the GPA. (Also see Repeated Grade.)

Please Note: Repeating courses may negatively affect financial aid eligibility.

Withdrawal from Courses

Students are strongly encouraged to meet with the instructor of the course to discuss their academic standing in the course prior to withdrawing from the course. Withdrawal transactions are final and will not be rescinded or modified unless an administrative error by Reynolds has taken place.

On-Time Withdrawals

After the add/drop period and within the first 60% of a semester or term, a student may withdraw from a course without academic penalty and receive a grade of “W” for each withdrawn course. After that time, students shall receive a grade of “F,” except under documented mitigating circumstances.

The student must submit a completed “Request to Withdraw from Course” form to one of the Enrollment Services prior to the college’s published withdrawal deadline. The form must be submitted prior to the completion of 60% of the class. Students should consult their instructor for withdrawal deadlines for classes that are not the standard semester length.

Late Withdrawals

Withdrawal requests received after 60% of the semester or term will not be granted except under mitigating circumstances. To request a withdrawal after the appropriate withdrawal deadline or after the term has ended, the student must submit a “Late Request for Withdrawal from Course” Form with a narrative and documentation to support a claim of mitigating circumstances. This form should be submitted in person to Advising Services or via email to enroll@reynolds.edu. Requests for late withdrawals are forwarded to the Academic Standing Committee for determination.

Official withdrawal for a student, if approved, will become effective on the date the withdrawal form is received by the Advising Services. Course withdrawals (on time and late) should be presented in person, by the student’s authorized representative, or handled through enroll@reynolds.edu

Deadlines for Late Withdrawal Requests

Fall Semester - January 30
Spring Semester - June 30
Summer Semester - September 30

For more information about late withdrawals, contact Enrollment Services at (804) 523-6464. 

Auditing a Course

Students who enroll in a course with audit status are exempt from course examinations or other course achievement measures. Registrations for audit will not be accepted before the first day of the class and will require approval of the instructor and school dean. The regular tuition rates will be charged. Requests for credit enrollment in a class will be given priority over audit enrollment.

Audited courses carry no credit and do not count as part of the student’s course load. Students who wish to change the status of a course from audit to credit or from credit to audit must do so within the schedule adjustment period for the semester or session.

Military Students During National Emergency

Reserves/National Guard who are called to active duty and active military that are mobilized during a National Emergency should contact a Veterans Services for special assistance with their enrollment needs at (804) 523-5656.

Non-Native Speakers of English (English Proficiency)

Applicants who graduated from a U.S. high school should refer to the Direct Enrollment policy. Admitted curricular and non-curricular students from countries other than Australia, English speaking Canadian provinces, English speaking Caribbean island nations, the Republic of Ireland, the United Kingdom, New Zealand, or the United States will be required to demonstrate their proficiency in English prior to enrollment. To document English proficiency, applicants may forward TOEFL (Test of English as a Foreign Language) scores or appropriate substitute documents to the Office of the Registrar. A minimum score of 80 is required on the iBT TOEFL. Appropriate substitute documents would include completion of a post-secondary degree or the equivalent of ENG 111  (English Composition) with a grade of ‘C’ or better at an institution located in one of the countries listed above. Non-native English speaking applicants who cannot present the minimum required TOEFL score or a substitute document must schedule an English as a Second Language (ESL) assessment with the ESL office. The Reynolds ESL assessment will involve a writing sample, two computer-based tests in reading and grammar, and an oral interview. If the applicant graduated from a U.S. high school, s/he has the right to ask to take an ESL Placement Assessment. The assessment (test) is free. Questions about ESL test waivers should be directed to the ESL Department. The ESL assessment will result in one of the following:

  • Clearance to enroll in non-ESL classes with no ESL classes required; or,
  • Initial placement into ESL classes only (no non-ESL classes permitted until ESL Program documents preparedness); or,
  • Initial placement into advanced ESL classes with permission to enroll in a limited number of selected non-ESL classes.

NOTE: Admitted students with ESL requirements will be required to satisfactorily complete all ESL requirements prior to progressing in certain curricular programs, such as Nursing. Please refer to the Program Information section in this Catalog. F-1 Visa applicants should refer to the International Student Admission section in this catalog.