Classification of Students
Curricular
Curricular students are students who have satisfied general college curricular and any additional program admission requirements and are enrolled in credit or developmental courses for the purpose of earning a degree, certificate, or career studies certificate.
Non-Curricular
Non-curricular students are students who are enrolled in credit and/or developmental courses without curricular admission and who do not currently intend to earn a degree, certificate, or career studies certificate at Reynolds. The Virginia Community College System recognizes two types of non-curricular enrollments:
- High School Student (including Dual, Concurrent, and Home School enrollment)
- Non-Curricular General Knowledge
Student Status
Full-time
Students registered for 12 or more credit hours
Part-time
Students registered for 11 or fewer credit hours
Freshman
Students who have earned fewer than 30 credits
Sophomore
Students who have earned 30 or more credits
Registration Periods
Open registration periods are available to students to register in person or online. Students that have academic or financial holds must come to campus for registration.
Schedule adjustment periods are available each semester or term to permit adjustment of class schedules.
Self-Registration
Curricular or non-curricular students in good academic standing (2.0 GPA or higher) may generally register online without approvals required. All other students are required to meet with their advisors before registering in person.
Academic Course Load
A full-time course load is 12 or more credit hours. Students wishing to carry an academic load of more than 18 credits are required to have a 3.0 GPA or higher and recommendation from a faculty advisor prior to seeking the approval of the school dean. The Request to Add/Drop/Withdraw from Class(es) form with appropriate signatures is then submitted to the Office of the Registrar for processing. Students who have received Academic Warning or Academic Probation may be required to take less than the normal load for the next semester.
Prerequisites and Course Sequencing
If any prerequisites are required before enrolling in a course, they will be identified in the course description or by an indication of course sequence (please refer to the Course Information section of this catalog). Courses listed ACC 211 -ACC 212 and ENG 111 -ENG 112 , for example, must be taken in sequence unless otherwise noted in the course description. Courses in special sequences (usually identified by the numerals I-II) must also be taken in sequence, unless otherwise noted in the course description. Prerequisites must be satisfactorily completed before enrolling in a course unless special permission is obtained from the school dean, or designee. Co-requisite courses are to be taken simultaneously.
Repeating a Course
Students are normally limited to two enrollments in the same course. Prior to registering to take a course for a third time, students must submit a completed Third Repeat Request form with all required approvals, and documentation of extenuating circumstances to the Office of the Registrar. Repeat approval is not required for certain exempted courses, and all attempted hours and grade points for these courses will be calculated in the GPA. (See also, Repeated Grade.)
Please Note: Repeating courses may negatively affect financial aid eligibility.
Withdrawal from Courses
Students are strongly encouraged to meet with the instructor of the course to discuss their academic standing in the course prior to withdrawing from the course. Withdrawal transactions are final and will not be rescinded or modified unless an administrative error by Reynolds has taken place.
On-Time Withdrawals
After the add/drop period and within the first 60% of a semester or term, a student may withdraw from a course without academic penalty and receive a grade of W for each withdrawn course. After that time, students shall receive a grade of F, except under documented mitigating circumstances.
The student must submit a completed Request to Withdraw from Class(es) form, signed by an advisor, to the Office of the Registrar prior to the published withdrawal deadline. The form must be submitted prior to the completion of 60% of the class. Students should consult their instructor for withdrawal deadlines for classes that are not the standard semester length.
Late Withdrawals
Withdrawal requests received after 60% of the semester or term will not be granted except under mitigating circumstances. To request a withdrawal after the appropriate withdrawal deadline or after the term has ended, the student must submit a Late Request for Withdrawal from Classes form with a narrative and documentation to support a claim of mitigating circumstances. This form and documentation will be submitted to the Office of the Registrar. Requests for late withdrawals are forwarded to the Academic Standing Committee for determination.
Official withdrawal, if approved, will become effective prior to the last day to withdraw a course in that session. All course withdrawals should be presented by the student or their authorized representative (including their academic advisor) to the Office of the Registrar.
Deadlines for Late Withdrawal Requests
January 30, Fall Semester
June 30, Spring Semester
September 30, Summer Semester
For more information about Late Withdraw Requests, contact the Office of the Registrar, registrar@reynolds.edu, or 804-523-5030.
Auditing a Course
Students who enroll in a course with audit status are exempt from course examinations or other course achievement measures. Registrations for audit will not be accepted before the first day of the class and will require approval of the instructor and school dean. The regular tuition rates will be charged. Requests for credit enrollment in a class will be given priority over audit enrollment.
Audited courses carry no credit and do not count as part of the student’s course load. Students who wish to change the status of a course from audit to credit, or from credit to audit, must do so within the schedule adjustment period for the semester or session.
Military Students During National Emergency
Contact the Office of Military Services, 804-523-5656, if the student is a member of the military reserves or National Guard called to active duty, or active military mobilized during a National Emergency.
Non-Native Speakers of English (English Proficiency)
Applicants who graduated from a U.S. high school should refer to the Direct Enrollment policy. Admitted curricular and non-curricular students from countries other than Australia; English-speaking Canadian provinces and Caribbean island nations; the Republic of Ireland; the United Kingdom; New Zealand; or the United States will be required to demonstrate their proficiency in English prior to enrollment. To document English proficiency, applicants may forward Test of English as a Foreign Language (TOEFL) scores or appropriate substitute documents to the Office of the Registrar.
A minimum score of 80 is required on the iBT TOEFL. Appropriate substitute documents would include completion of a post-secondary degree or the equivalent of ENG 111 (English Composition) with a grade of C or better at an institution located in one of the countries listed above. Non-native English speaking applicants who cannot present the minimum required TOEFL score or a substitute document must schedule an English as a Second Language (ESL) assessment with the ESL office. The Reynolds ESL Placement Assessment will involve a writing sample, two computer-based tests in reading and grammar, and an oral interview. If the applicant graduated from a U.S. high school, they have the right to ask to take an ESL Placement Assessment. The test is free. Questions about ESL test waivers should be directed to the ESL Department, 804-523-5020. The ESL Placement Assessment will result in one of the following:
- Clearance to enroll in non-ESL classes with no ESL classes required
- Initial placement into ESL classes only (no non-ESL classes permitted until ESL Program documents preparedness
- Initial placement into advanced ESL classes with permission to enroll in a limited number of selected non-ESL classes
NOTE: Admitted students with ESL requirements will be required to satisfactorily complete all ESL requirements prior to progressing in certain curricular programs, such as Nursing. Please refer to the Program Information section in this Catalog. F-1 Visa applicants should refer to the International Student Admission section in this catalog.
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